Substitute pool
Searchable database with skills, availability and history.
Staffing
Telme Substitute Staffing
Fast placement of vacant shifts — saves time, reduces administration and improves staffing quality.
Telme Substitute Staffing helps you fill vacant shifts quickly. It is simple, saves time and resources, and delivers high-quality results. The solution is used in care, social services and schools by municipalities across the country.
Instead of calling around in the morning, you can reach the right substitutes through the system — with full visibility of skills, availability and confirmed shifts.
Book a demo — substitute staffing Contact us Sign in — substitute
Download the app
Substitutes view shifts, accept assignments and report time in Telme Go — easy in your pocket.
Fast outreach
Reach available substitutes directly — without calling around.
Confirmed shifts
Substitutes accept in the app — full traceability.
Challenges in substitute staffing
Municipalities and organisations in care, social services and schools recognise these challenges.
Time-consuming morning calls to find substitutes
Hard to match the right skills to the right shift
Vacancies not filled in time
Manual documentation of confirmed shifts
Insufficient follow-up on substitute utilisation
From vacancy to confirmed shift
The complete substitute flow — from registered vacancy to documented shift.
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Vacancy A shift or position is registered as vacant in the system.
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Matching The system finds substitutes with the right skills and availability.
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Outreach Available substitutes are notified via app and SMS.
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Confirmation The substitute accepts the shift directly in the mobile app.
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Documentation The shift is confirmed and traceable for follow-up.
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Follow-up Statistics and reports for unit managers and HR.
What Telme brings together
Complete substitute management — from pool to confirmed shift.
- Substitute pool and skills register
- Fast outreach to available substitutes
- Mobile app for substitutes
- Confirmed shifts and documentation
- Schedule and vacancy management
- Integration with HR and payroll systems
- Follow-up and statistics
Nyckelfunktioner
Substitute pool with skills and availability
Fast outreach to available substitutes
Mobile app for substitutes — accept shifts on the go
Confirmed shifts and full documentation
Modules for substitute staffing
Leave management
Unified absence and leave handling — from registration and approval to scheduling, substitute needs and payroll data. Includes: Illness, VAB (child care), Annual leave and other leave planning, Parental leave, Compensatory leave, Paternity days, Unpaid leave, Paid leave.
Payroll module
Module for complete payroll processing based on reported working hours from work orders, dispatch orders or other time registration.
Personnel management
Personnel register with roles, skills, permissions and contact details — the foundation for planning and staffing.
Recman
Integration with the Recman recruitment system to facilitate the management of personnel and recruitment processes.
Schedule planning
Module for managing work schedules for staff groups. Provides a visual and structured overview of available resources, work shifts and staffing needs.
Temporary staffing
Also known as Telme temp, offers a solution to manage and recruit temps when regular staff are absent.
Time clock
Digital solution for secure check-in and check-out of staff via the app. Uses rotating QR codes in combination with GPS verification to ensure.
Time reporting
Module for registration of both consultant time and general working time as well as all types of absence.
Show more modules (5)
Employer certificate
Generate employer certificates for staff and send to unions or other recipients — directly from personnel data in Telme.
Mobile app/TelmeGo
TelmeGo (the app) gives staff the opportunity to confirm, manage and cancel orders directly from the mobile phone.
Mobile BankID
Secure login and signing via Mobile BankID in web and app — staff, customers and external parties.
Notification in the App
Module for instant messaging and chat functionality between traffic management, staff and other users.
SMS and e-mail module
Communication module for targeted messages via SMS or e-mail to staff and users. Supports manual and automated mailing management with the following.
Substitute pool & matching
Substitute pool and skills register
Search and filter by skills and availability
Qualifications and certifications
Fast outreach to available substitutes
Shifts & follow-up
Confirmed shifts and documentation
Schedule and vacancy management
Mobile app for substitutes
Follow-up and statistics
Benefits for the whole organisation
Unit manager
Fill vacancies quickly without calling around.
Substitute
View shifts, accept and report in the mobile app.
HR / staffing
Overview of pool, skills and statistics.
Management
Control over substitute utilisation and costs.
Real-world example
Scenario: sick leave in the morning
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An employee calls in sick — the vacancy is registered in Telme Substitute Staffing
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The system finds available substitutes with the right skills for the unit
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Substitutes are notified via app and SMS
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A substitute accepts the shift — the unit manager sees confirmation immediately
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The shift is documented and can be followed up in statistics
Referens
“It saves an enormous amount of time. Before, you had to sit and call around in the mornings. You might need to call 20 substitutes before you got someone.”
Why Telme?
Used in care, social services and schools by multiple municipalities
Skip calling around — reach the right substitutes directly
Mobile app for substitutes with confirmed shifts
Enormous time savings in daily work for unit managers
Let us tell you more!
Curious about Telme or wondering if a solution fits your business? We are happy to talk — no strings attached.